The Administrative Assistant will support day-to-day operations by performing a variety of administrative and clerical tasks.
The ideal candidate will possess strong organizational abilities, attention to detail, and proficiency in office software applications.
This role is essential in ensuring efficient office operations and supporting internal teams and senior management with timely and accurate administrative support.
Skills Required: Knowledge of office management systems and procedures Proficiency in MS Office, particularly MS Excel and MS Power Point Excellent time management skills and the ability to prioritize work effectively Attention to detail and strong problem-solving capabilities Excellent written and verbal communication skills Strong organizational skills with the ability to multitask in a dynamic environment Duties/Tasks to Perform: Answer and direct phone calls in a professional manner Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a structured filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists for internal and external communications Serve as the primary point of contact for internal and external clients Liaise with executive and senior administrative assistants to manage requests and queries from senior managers Requirements Proven experience as an administrative assistant, virtual assistant, or office admin assistant High school diploma; additional qualifications as an administrative assistant or secretary are a plus Familiarity with office organization techniques and basic bookkeeping principles Demonstrated ability to handle confidential information with discretion Comfortable working independently with minimal supervision Ability to adapt quickly to new tools and technologies Strong interpersonal skills and the ability to work collaboratively in a team environment Professional demeanor and strong work ethic Schedule: Monday through Friday 9:00 AM to 6:00 PM (EST)Benefits Competitive pay in US Dollars.
You'll get to work with some amazing, respected business professionals.
We really value and encourage input from our team members.
We offer different payment methods.
You'll get paid every two weeks.
Birthday and work anniversary celebrations.
Alliances with many brands grant extra benefits to freelancers.
Weekly recreation dynamics that foster a healthy work environment. Before You Apply, Please Read: At Freelance Latin America, we're excited to connect you with meaningful remote opportunities.
However, we want to be clear: These are professional roles with set schedules defined by the client.
Consistent availability is expected.
You will have a set work schedule determined by the client, and you are expected to be present during those hours. You will be part of the client's team.
You'll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration. KPIs and goals matter.
Your performance will be measured to ensure alignment with client expectations and project objectives. Training may be required.
You might need to complete training to fully understand your role, tools, and client processes. Commitment and responsibility are essential.
We work with clients who rely on your dedication to deliver consistent, high-quality results.
